February 5, 1998

Crystal Berry/Dr. Larry Catlett
Occupational Medical Consulting
P.O. Box 430
Turner, ME 04282

Dear Ms. Berry/Dr. Catlett:

Thank you for your FAX dated November 17, 1997 requesting interpretations for various scenarios. I will respond by restating your scenarios as questions and citing the Recordkeeping Guidelines for Occupational Injuries and Illnesses by page and Q & A number(s) whenever possible in my answers.

1) May a patient be restricted for the day they are seen without the case becoming recordable? If the restriction goes beyond the first day, is it then considered a recordable injury?

Injuries and illnesses are not considered lost workday cases unless they affect the employee beyond the day of injury or onset of illness. Therefore, lost workdays should not include the day of injury or onset of illness, or any days on which the employee would not have worked even though able to work (B-1&2, page 48). When an employee is placed on restricted duty on the day of the injury or onset of illness and is released to return to regular work activity the following day, the case would be recorded in column 6 or 13 of the Log as a nonfatal case without lost workdays (C-1&2, page 52).

2) If you give a restriction and the employee is permitted to perform his job within the limitations placed by your restriction, does that mean that the injury is not recordable?

For OSHA injury and illness recordkeeping purposes, the concept of restricted work is based on three criteria as follow:

1. the employee was assigned to another job on a temporary basis, or
2. the employee worked at a permanent job less than full time, or
3. the employee worked at his or her permanently assigned job but could not perform all the duties normally connected with it. (Paragraph 2, page 48).

Historically, the phrase, "employee's normal job duties" has been interpreted to include any tasks that the employee performs or may be expected to perform throughout the calendar year. If the "limitations" placed by the restriction apply to any of the employee's normal job duties, the case must be recorded as one involving restricted work activity. Whether or not the employee was scheduled to perform the duty which is restricted is not relevant in the decision making process.

If the employee would be expected to perform the activity which is restricted on any single day during the year, the case must be recorded as one involving restricted work activity. If the employee is never expected to perform the activity which is restricted during any one day of the calendar year, than the case does not involve restricted work activity.

3) Does the extent of a laceration determine recordability? If a laceration is full thickness it's recordable, even if you use steri-strips, because they are used in lieu of sutures. On the other hand, a partial-thickness laceration that's steri-stripped can be kept from recordability if steri-strips are not used in lieu of sutures. Is this correct?

A work related injury is recordable if it entails one or more of the following: loss of consciousness, restriction of work or motion, transfer to another job, or medical treatment (other than first aid) (Section A, page 28). On page 43 of the Recordkeeping Guidelines, OSHA provides guidance for recording lacerations which entail the use of wound closures such as sutures, butterfly adhesive dressings, and Steri-Strips (TM). The extent of the laceration does not determine recordability. Wound closures are considered medical treatment for OSHA injury and illness recordkeeping purposes and thus constitute a recording criteria. Steri-Strips (TM), are always considered medical treatment for recordkeeping purposes. On the other hand, wound coverings, such as Band-Aid bandages (TM), are always considered first aid.

I hope you find this information useful. If you have any further questions, please contact us at Area Code: (202) 219-6463.

Sincerely,

Bob Whitmore
Chief
Division of Recordkeeping Requirements