Question: May an employer keep the OSHA injury and illness records for all their establishments at the headquarters.

Answer: Yes. Section 1904.30(b)(2) provides that employers can keep injury and illness records for all establishments at their headquarters or other central location. However, section 1904.30(b)(2) makes clear that this is only permitted when the employer can (1) transmit information about injuries and illnesses from the establishment to the central location within seven calendar days of receiving information that a recordable injury or illness has occurred, and (2) produce copies of the injury and illness forms when access to them is needed by a government representative, employee or former employee, or an employee representative, as required by sections 1904.35 and 40. Also, employers must physically post the OSHA 300A Annual Summary at each establishment where the employer maintains an OSHA form 300 from February 1st through April 30th each year per 1904.32(b)(6).

Standard Number: 1904.30, 1904 - Table of Contents